Village of Stanford

04/18/2013 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774


PRESIDENT AND BOARD OF TRUSTEES

Thursday April 18th, 2013

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES


Minutes of the Regular Board Meeting of the Acting President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

•I.                   ROLL CALL:


Present:  6 -Acting President John Owen, Trustees Jeremiah Pitcher, Jim Bridgewater, Loren Lamar, Homer Smith and Nydra Owen.

Absent: 0

Also present: Chief Ed Petrey, Treasurer Scott Eidenmiller, Attorney Pat McGrath, Andrea and Bradley Byers, Joe Mayberry, Mike Roberts, Kurt Hawk, Steve Myers and Luke Thoele.   

•II.               APPROVAL OF CONSENT AGENDA:


Trustee Pitcher moved, seconded by Trustee N. Owen to approve the consent agenda as amended.


On roll call, the vote was:


AYES: 6- Acting President Owen, Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes the motion carried.

III:      TREASURERS REPORT:


                Treasurer Eidenmiller reported the following to the Board of Trustees:

  • Treasurer Eidenmiller has received two quotes for a new maintenance truck. The first quote was from Geiser Ford in Roanoke;

-2013 Ford F250 4x4 $33,871.00

-2013 Ford F250 2x4 $31,694.00

With an additional charge of $8,936.00 for the utility body on either style truck.

  • The other quote was received from Heller Ford in El Paso;
  • - 2013 Ford F250 4x4 $24,364.08
  • - 2013 Ford F250 2x4 $21,523.38

With an additional charge of $5,160.00 for the utility body on either style

truck.


  • Treasurer Eidenmiller believes we can levy 100% of the lease if the interest rates are kept low. Attorney Pat McGrath is checking on how this would affect property tax. Treasurer Eidenmiller is going to talk to Morton Community Bank and First Security Bank about the leasing options.

Trustee Lamar moved, seconded by Trustee Pitcher to allow Treasurer Eidenmiller to seek leasing options.


On roll call, the vote was:


AYES: 6- Acting President Owen, Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes the motion carried.

•III.            PUBLIC CONCERNS:

  • Mike Roberts, owner of Pepper Ridge Taxidermy on West Boundary Street has concerns about the standing water on his property. He would like the Village to run a 3 inch pipe under the road that would be hooked to a pump on his property that he would maintain. Trustee Pitcher will further investigate his drainage issue, and take it to the committee.

•IV.             PRESENTATIONS:


  • Andrea Buyer, representing Allin Township Park Board gave a small presentation on how they are trying to improve the park. The Park Board is looking for grants or donations, monetary or donated time. They are looking to put up new play equipment, basketball court and new tables and benches.
  • Steve Meyers and Luke Thoele with Fransworth Group presented the 2013 MFT proposal to the Board of Trustees. The Village Board tabled this matter until the MFT account balances are checked and corrected.
  • Joe Mayberry, with Hawkins, INC., a water treatment group presented the Board of Trustees a list of products and services his company can provide. Hawkins's has started servicing a lot of the small community around the area. They currently service the Village of Mackinaw.
  • Kurt Hawk, with Mclean County Emergency Management Agency, presented the Board of Trustees an overview of EMA.
  • V. COMMITTEE REPORTS:

STREETS:

Trustee Smith reported the following to the Board:

  • Trustee Smith would like for Mike Boitnott to purchase lights for the barricades as needed.
  • Trustee Smith and Mike Boitnott have not received the OSHA CD Rom that has been ordered.
  • Trustee Smith is going to check into shelters for the bus stops.


 DRAINAGE:

               Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher has been in contact with the business department at ISU and

U of I in search of a student to assist the Village in finding grants. Trustee Pitcher has not found anyone as of yet. Attorney Pat McGrath office has interviewed a law student, that will be taking her bar exam in June. McGrath's office has offered to employee her, and bill the Village for her time spent working on grants for the Village. The Board would like to take this matter to committee and work with McGrath's office on all the details.

 Water:

Trustee Nydra Owen reported the following to the Board:


  • Trustee N. Owen discussed with the Board the annual water testing contract. Trustee N. Owen would like to continue using PDC Labs to complete the Village's water testing.

Trustee N. Owen moved, seconded by Trustee Pitcher to approve a one year contract with PDC Labs, without the guard dog protection.


On roll call, the vote was:


AYES: 6- Acting President Owen, Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes the motion carried.


  • Trustee N. Owen discussed the fence over the red water pit. The man from IFFT Quality Fencing has not been in contact with her.
  • Trustee N. Owen will be getting quotes for a vac truck to clean the red water pit. She will check with Mackinaw to see if they have any equipment that can be loaned to the Village.
  • Trustee N. Owen is compiling a list of water projects. She would like to see the water tower drained and clean before any other projects are started.
  • Trustee N. Owen would like to have the upper part of the Tonka System checked.



            Health, Beautification &Welfare

            Trustee Loren Lamar reported the following to the Board:

  • Trustee Lamar and Clerk Phillips attended a meeting at Mid-West Fiber in Bloomington on April 26th. The topic was recycling programs.
  • Trustee Lamar reported that all of the EMA radios have been turned back into the Village Office. Trustee Lamar and Clerk Phillips will be having a meeting for the new EMA volunteers. Trustee Lamar has been in contact with IML to find out if the EMA volunteers are covered by the Village's insurance. IML does have disability coverage for EMA volunteers. IML recommended an EMA wavier for all volunteers. Trustee Lamar also spoke with Kurt Hawk on the matter of insurance. Trustee Lamar was told that EMA also has disability for EMA volunteers.
  • Trustee Lamar has been in contact with Jeff Wilcox about the repeater line and installation of the radios. Mr. Wilcox told Trustee Lamar that the coax line for the repeater box is the wrong grade, but is functioning. The proper grade coax is $20.00 a foot.
  • Trustee Lamar had no report on Christmas decorations at this time. Trustee Lamar is waiting for the summer sales catalogs to be released.
  • Trustee Lamar has been in contact with the Olympia Pacesetters 4-H Club. Trustee Lamar recommends the Village reimburse the club up to $250.00 for the flowers to fill pots on Main Street and the Village flower beds. Trustee Lamar would also like to grant access to village water supply for the up keep for the flowers and 4-H garden.

Trustee Lamar moved seconded by Trustee N. Owen to authorize Olympia Pacesetters 4-H club to plant and maintain the Village flower pots and beds and allow them access to Village water to maintain the pots, beds and 4-H garden and to reimburse them for actual cost of materials used in the project not to exceed $250.00.


 On roll call, the vote was:


AYES: 6- Acting President Owen, Trustees Bridgewater, Pitcher, Smith, Lamar and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes, the motion carried.

    COMMUNITY DEVELOPMENT:

            Trustee Bridgewater reported the following to the Board:

  • Trustee Bridgewater has located the reimbursement amount for the power and gas on Olympia Estates lots.

-The refund for Ameren IP is $5,192.96 per lot

-The refund for Ameren Gas is $2,294.00 per lot

The refund reimbursement is only good till 2017. Trustee Bridgewater verified there are no extensions on the utility rebates.

  • Trustee Bridgewater has met with a realtor Darla Watkins to re-list the Olympia Estates lots. Trustee Bridgewater will be meeting with Ms. Watkins to develop a brochure for the lots.
  • Trustee Bridgewater will be working with Attorney McGrath and Acting President Owen to plan an event for the weekend of Good Old Days to showcase the lots, and the Olympia Estates

     POLICE:

            Police Chief Ed Petrey reported the following to the Board:

  • Police Chief Ed Petrey presented the Board with a monthly status reported dated: 03/21/13-04/18/13.
  • Chief Petrey informed the Board of Trustees that the Village of Mclean is interested in purchasing Stanford's squad car after the new squad car had been purchased. McLean offered $5,000.00 for the squad and an agreement with Stanford to use the squad car as needed. Mclean would take over all ownership of the squad car. Chief Petrey will inform McLean that Stanford is interested in this agreement at this time. This matter will be tabled until next regular meeting.
  • Chief Petrey will be joining the Illinois Association of Police Chiefs at the cost of $75.00.
  • Chief Petrey will be purchasing uniform shorts for himself and Office Heiken.
  • Chief Petrey will be purchasing a new law books from Lexis Nexis.
  • Chief Petrey asked of the Board permission to purchase two new bullet proof vests for himself and Office Heiken.

Acting President Owen moved, seconded by Trustee Lamar to approve Chief Petrey to order and purchase two new bullet proof vests. 


On roll call, the vote was:


AYES: 6-Acting President Owen, Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes, the motion carried.  


  • Chief Petrey and the Board of Trustee discussed the proposed copy of the smoking ordinance that Attorney McGrath prepared. Acting President Owen would like to change the line on page 6 that prohibits village employees from smoking in Village vehicles. Acting President Owen doesn't feel that line is necessary or fair due to village employees spending long hours in the winter plowing snow.

Acting President Owen moved, seconded by Trustee Bridgewater for the Village to adopt ordinance 01-13 Smoking Ordinance as amended.


On roll call, the vote was:


AYES: 5- Acting President Owen, Trustees Smith, Bridgewater, N. Owen and Lamar.


NAYS: 1-Trustee Pitcher


ABSENT: 0


There being 5 affirmative votes, the motion carried.

LEGAL:

Attorney Mark McGrath reported the following to the Board:


  • 310 N. Kathleen; Attorney Pat McGrath believes there should be more information at the next regular meeting. The tax is scheduled to take place the 1st week of May. If the tax buyer makes good of the sale and takes the title of the property, the Village can start fining them. If the tax buy does not make good of the tax sale, the Village could use the liens against the property to foreclose.
  • 212 W. Main, Acting President and the Board of Trustee asked Clerk Phillips to send the Dangerous Building notice to Mr. Williams, prepared by Attorney McGrath's office.
  • 407 W. Boundary: Acting President Owen and the Board of Trustees asked Attorney Pat McGrath to draft a letter to the owner of the property. The Village would like to ask for the property to be deeded to the Village.

Acting President Owen moved, seconded by Trustee Bridgewater to allow Attorney Pat McGrath to send a letter to the owner of the property at 407 W. Boundary asking for the owner to deed the property to the Village.


On roll call, the vote was:


AYES: 6-Acting President Owen, Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes, the motion carried.  


  • 114 W. Main: Attorney Pat McGrath is going to check and find out who actually owns the property.
  • Attorney Pat McGrath discussed the possibility of increasing ordinance violation fines to help with the costs associated with the violations. The in-office/over the counter payments will remain the same.

Trustee N. Owen moved, seconded by Trustee Smith to authorize Attorney Pat McGrath to prepare and amendatory ordinance relating to ordinance violation fines.


On roll call, the vote was:


AYES: 6-Acting President Owen, Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes, the motion carried.  

NEW BUSINESS:

  • Acting President Owen will be meeting on May 8th with Clerk Phillips and Mike Boitnott to work on census numbers.

Acting President Owen moved, seconded by Trustee Pitcher to approve Mike Boitnott's work contract dated March 31, 2013 thru March 31, 2014.

                       

On roll call, the vote was:


AYES: 6-Acting President Owen, Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes, the motion carried.  

Acting President Owen moved, seconded by Trustee Bridgewater to appoint Josh Phillips to the Zoning Board of Appeals to replace Jim Sharp's vacant seat.

On roll call, the vote was:


AYES: 6-Acting President Owen, Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 6 affirmative votes, the motion carried.


  • Acting President John Owen resigned from his seat on the Zoning Board of Appeals and appointed Trustee Loren Lamar to the vacant seat.

Acting President Owen moved, seconded by Trustee Pitcher to appoint Loren Lamar to the vacant seat on the Zoning Board of Appeals.

On roll call, the vote was:

AYES: 5-Acting President Owen, Trustee Pitcher, Bridgewater, Smith and N. Owen.

NAYS: 0

ABSTAIN: 1-Trustee Lamar

There being 5 affirmative votes, the motion carried.

There being no further business to discuss, Acting President Owen moved, seconded by Trustee Lamar, to adjourn @11:50PM.

All in favor, AYE.       

           

Prepared by:

 Megan Phillips, Clerk/Collector