Village of Stanford

12/20/12 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774


PRESIDENT AND BOARD OF TRUSTEES

Thursday December 20, 2012

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES


Minutes of the Regular Board Meeting of the Acting President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

•I.                   ROLL CALL:


Present:  5 - Acting President John Owen, Trustees Homer Smith, Jim Bridgewater, Loren Lamar and Nydra Owen.

Absent: 1- Trustee Jeremiah Pitcher

Also present: Chief Ed Petrey and Treasurer Scott Eidenmiller.

•II.               APPROVAL OF CONSENT AGENDA:


Trustee N. Owen moved, seconded by Trustee Smith to approve the consent agenda as amended.


On roll call, the vote was:


AYES: 5- Acting President John Owen, Trustees Bridgewater, Lamar, Smith and N. Owen.


NAYS: 0


ABSENT: 1-Trustee Pitcher


There being 5 affirmative votes the motion carried.


           

III:      TREASURERS REPORT:


                Treasurer Eidenmiller reported the following to the Board of Trustees:

  • Treasurer Eidenmiller discussed setting up committee meetings in February to start the budget appropriations. Treasurer Eidenmiller would like start planning for future projects that will need to be completed.
  • III. APPOINTMENTS:

Acting President John Owen recommend Trustee Homer Smith as President Pro Tem, during Acting President John Owen's absence.

•IV.             COMMITTEE REPORTS:


STREETS:

Trustee Smith reported the following to the Board:

  • Mike Boitnott has turned a draft the policies and procedures; there is still a couple of lines that he needs to add.
  • Trustee Smith has been told that Minier has an ordinance for the school buses and their weight limits. Clerk Phillips will call Minier to get a copy of their ordinance.

 DRAINAGE:

               Trustee Pitcher was absent.

             Water:

Trustee Nydra Owen reported the following to the Board:


  • Trustee N. Owen has been in contact with Pittsburg Tank & Maintenance Company. Pittsburg offers internal water tower cleaning. For $1,000.00 they would send divers in and check the tank. For $1,500.00 they will dive the tower, drain, and remove up to 3 inches of sediment out of the bottom of the tower. Mike Boitnott recommends that we have the tower drained and cleaned. The price could go up if Pittsburg finds any additional problems. Trustee N. Owen will have the cleaning scheduled for April.

Trustee Nydra Owen moved, seconded by Trustee Lamar to approve Pittsburg Tank & Maintenance to dive, clean and drain the water tower not to exceed $2,000.00.


On roll call the vote was:


AYES: 5- Acting President John Owen, Trustees Lamar, Smith, Bridgewater, and N. Owen


NAYES: 0


ABSENT: 1- Trustee Pitcher


  • Trustee N. Owen and the Board of Trustee discussed a possible covering for the red water pit.

            Health, Beautification &Welfare

            Trustee Loren Lamar reported the following to the Board:

  • Trustee Lamar has completed the open meeting act training, and is currently working on the NIMS training courses.

        COMMUNITY DEVELOPMENT:

            Trustee Bridgewater had no report for the Board at this time.


         POLICE:

            Acting President John Owen and Police Chief Ed Petrey reported the following to the Board:

  • Police Chief Ed Petrey presented the Board with a monthly status reported dated: 11/15/12-12/20/12
  • Chief Petrey is working on an after-hours call list for the businesses.
  • Chief Petrey asked the Board to work on policies for temporary housing.

LEGAL:

Attorney Mark McGrath was absent due to weather:

  • Acting President John Owen reported that the property located at 114 W. Main may have so possible buyers.
  • Acting President John Owen has contacted relator Darla Watkins to prepare a market analyses for the property at 310 N. Kathleen; the Village has received the Fair Market Analysis back.
  • Acting President John Owen spoke with the owner of the property located at 212 W. Main Street. Mr. Williams, the owner of the property has plans to remove the building by the end of February.
  • The property located at 118 E. Boundary (Richard Green) has been secured. Mr. Green plans on selling the property.
  • 103 S. Kathleen, Acting President John Owen and Chief Petrey are working on this property.

NEW BUSINESS:

  • Acting President John Owen informed the Board on an ADA complaint the Village has received against Village Hall. Acting President John Owen, Attorney Pat McGrath, and Clerk Phillips have been working together to answer this complaint.
  • Acting President John Owen and Clerk Phillips will be working on the census together.
  • Acting President John Owen and Attorney Mark McGrath met with Gordon Honiger with Morton Community Bank about the possible lease or purchase of bank building.
  • Acting President John Owen announced that he and Trustee N. Owen will be absent for the January 17th meeting. Trustee Homer Smith will be acting as President Pro Tem, during his absence.
  • Clerk Phillips asked if she could purchase a microwave for Village Hall, Acting President Owen and the Board agreed for Clerk Phillips to make the purchase.
  • Acting President John Owen asked for Clerk Phillips to also purchase a Keurig Coffee maker for Village Hall, along with the coffee.

Acting President John Owen moved, seconded by Trustee Bridgewater for Clerk Phillips to purchase a Keurig Coffee Maker along with coffee.


On roll call the vote was:


AYES: 5- Acting President John Owen, Trustees Bridgewater, Lamar, N.Owen, and Smith.


NAYS: 0


ABSENT: 1- Trustee Pitcher


There being 5 affirmative votes, the motion carried.


  • Mary Cherry came into Village Hall before the meeting and asked the Clerk Phillips if the Village would like to do a grant for Kris Kringle for 2012.

Trustee Bridgewater moved, seconded by Trustee Lamar to grant the Kris Kringle program $600.00 for the 2012 season.


On roll call the vote was:


AYES: 5- Acting President John Owen, Trustees Bridgewater, N. Owen, Lamar, and Smith.


NAYS: 0


ABSENT: 1 Trustee Pitcher


There being 5 affirmative votes, the motion carried.



There being no further business to discuss, Acting President John Owen moved, seconded by Trustee Bridgewater, to adjourn @8:25pm.

All in favor, AYE.       

           

Prepared by:

 Megan Phillips, Clerk/Collector