Village of Stanford

10-18-12 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774


PRESIDENT AND BOARD OF TRUSTEES

THURSDAY, October 18th, 2012

REGULAR SCHEDULED MEETING OF THE BOARD OF TRUSTEES


Minutes of the Regular Scheduled Meeting of the Acting President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

ROLL CALL:


Present: 5 - Acting President John Owen, Trustees Jim Bridgewater and Nydra Owen

Absent: 0

Also Present: Attorney Mark McGrath, Chief Ed Petrey, Ida Jane Clark, Connie Ary, Joe Schmidgall, Robert Knepp, Delmar Derterts, Ron Dubbelde, Neil McAlister


APPROVAL OF CONSENT AGENDA:


Trustee Nydra Owen moved, seconded by Trustee Pitcher, to approve the consent agenda as amended.

On roll call the vote was:

AYES: 5 - Acting President John Owen, Trustees Pitcher, N. Owen, Smith and Bridgewater.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.


PUBLIC CONCERNS:

               

            Ida Jane Clark expressing her concerns about the vacant properties located at 420 N Kathleen and 422 N Kathleen. Ida Jane is concerned that people could hide in the accumulated brush that has been left behind the property at 422 N Kathleen, by the last owners. Ida Jane is also afraid that it is a fire risk due to the brush pile.

•A.                             Legal:

Attorney Mark McGrath reported the following:

  • Attorney Mark McGrath and Acting President John Owen reported to the Board a concern they have received from the library containing to the property located at 114 W Main Street, next door to the library. The library reported that some bricks have fallen from the building. Trustee Pitcher is going to check with HUD to see if there are any available funds to help the Village for removal of the building. The Board feels that is would be a civil matter for the library to discuss with the owner of the building. Chief Petrey and Acting President John will further discuss the property, and work with Attorney Mark McGrath to investigate the property for dangerous and unsafe building.

Trustee Nydra Owen moved, seconded by Trustee Pitcher to allow Attorney Mark McGrath and Acting President John Owen to investigate the property located at 114 W Main as a Dangerous and Unsafe Building with Chief Petrey present.


On roll call the vote was:


AYES: 5- Acting President John Owen, Trustees Pitcher, Bridgewater, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 5 affirmative votes, the motion carried.


  • Attorney Mark McGrath discussed the changes that have made to the Olympia Estates covenants. The Board of Trustees discussed the changes that have been made. Attorney Mark McGrath informed the Board that the covenants can be changed again; the Village Board has the authority to do so. The Board would like to table this matter for further discussion.
  • Attorney McGrath discussed with the Board a possible amendment to the Stanford Municipal Code regarding electric fencing so that the code is consistent with the Olympia Estates covenants. The Board would like to table this matter for further discussion.
  • Attorney Mark McGrath presented the Board of Trustee with a proposed letter relating to the public hearing to be held on October 24th for the trash referendum.

Attorney Mark McGrath left the meeting after his report due to minor illness.


•II.                       TREASUERS REPORT:


Treasurer Scott Eidenmiller reported the following the Board of Trustees:

Treasurer Eidenmiller discussed the Village account balances with the Board, and presented the account balance sheet, check detail sheet and bills to be paid. Acting President John Owen and The Board of Trustees discussed and approved.

Treasurer Eidenmiller discussed the proper splits that need to be made between accounts. Treasurer Eidenmiller and Clerk/Collector Phillips are working to correct the problem, and make the correct splits.

Treasurer Eidenmiller asked the Board of Trustees if they would allow for CPA John Grimes to do an audit on only the general fund checking account. Mr. Grimes will charge $65.00 per hour for this service.

Trustee Nydra Owen moved, seconded by Trustee Bridgewater to allow CPA John Grimes to audit the Villages general fund checking account at $65.00 an hour.

On roll call the vote was:

AYES: 5- Acting President John Owen, Trustees Pitcher, Bridgewater, Smith and N. Owen.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.




V:        COMMITTEE REPORTS:


•A.                 Streets:

Trustee Smith reported the following to the Board:

  • Trustee Smith reported that Mike Boinott has been working on the policies and procedures.
  • Trustee Smith and Acting President John Owen discussed with the Board the progress of fixing the dump truck/plow truck. Mike Boinott has taken the truck to Quality Trucks. Quality Trucks is currently working to fix the truck. They will be doing the repairs for less than they quoted. The truck should be ready next week.
  • Trustee Smith is still looking into the weight limits on the streets and who is exempt from the weight limits.
  • Acting President John Owen informed the Board that he approved a tree to be removed on Main Street. The tree was damaged by a storm.
  • B. Drainage:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher had Neil McAlister from A.J. Dowiatt come and explain the DCEO grant for $30,000 that is available. Mr. McAlister explained that is grant is just a straight $30,000 and is strictly a grant with no match or repayment. This grant can be used for buildings. Mr. McAlister explained that the grant survey could cost the Village $2,000 to complete. But the Village could cut the cost if the Board tries to complete some portions of the survey. There is no dead line for the survey to be turned in, but the sooner it's started, the sooner will can receive the money. Mr. McAlister explained that the grant must be approved before the project can be started.

Acting President John Owen moved, seconded by Trustee Pitcher to approve to A.J. Dowiatt to assist the Village in competition of the DCEO grant application and survey not to exceed $2,500.00.


On roll call the vote was:


AYES: 5- Acting President John Owen, Trustees Pitcher, Smith, N. Owen and Bridgewater.


NAYS: 0

ABSENT: 0


There being 5 affirmative votes, the motion carried.

•C.                 Water:

Trustee Nydra Owen reported the following to the Board:

  • Trustee Nydra Owen would like to see a congentacy for water be put in place for emergencies.
  • Trustee Nydra Owen would like to table the Tonka service agreement and internal water tower cleaning until next regular meeting.
  • Trustee Nydra Owen discussed with the Board the policy for adjustments for water leaks. Trustee N. Owen would like to take this to committee to discuss the changes that needed to be made to the policy.

                       

•D.                Health/Beautification/Welfare:

Acting President John Owen reported the following to the Board:

Acting President John Owen moved, seconded by Trustee Pitcher to approve the trash referendum letter and for Clerk Phillips to prepare and mail the letters.


On roll call the vote was:


AYES: 5- Acting President John Owen, Trustees Smith, Bridgewater, N. Owen and Pitcher.


NAYS: 0


ABSENT: 0


There being 5 affirmative votes, the motion carried.






•E.                 Community Development:

 Trustee Bridgewater reported the following to the Board:

  • Trustee Bridgewater discussed the utility rebates for the sub-division lots. Trustee Bridgewater has been trying to contact Mike Welch with Ameren to get some answers containing to the power meters.
  • F. Police:

Acting President John Owen and Chief Ed Petrey reported the following to the board:

  • Acting President John Owen stated that will be working with Police Chief Petrey on the nuisance properties located at 411 W Pleasant & 103 S Kathleen, this was tabled until the next regular meeting.
  • Acting President John Owen tabled the matter of the hours of operation for Tweeker's Bar until next regular meeting.
  • Chief Petrey reported that he and Clerk Phillips had a meeting at the fire station with Josh Deterding in regards to EMA. Clerk Phillips will be setting a meeting time, when Kurt Hawk can come to the Village and bring the mobile command unit.
  • Chief Petrey reported that he has made new vacation check forms. Clerk Phillips has copies for residents to pick up at Village Hall. Chief Petrey asked Clerk Phillips to place the vacation check for on the Villages web-site, and also add a line to the water bills to let the residents know that the forms are available.
  • Chief Petrey reported to the Board that the squad car is need of new tires. Clay Dooley quoted Chief Petrey a price of $451.20 for the new set of tires.

Acting President John Owen moved, seconded by Trustee Pitcher to approve the purchase of new tires for the squad car not to exceed $500.00.


On roll call the vote was:


AYES: 5- Acting President John Owen, Trustees Bridgewater, Smith, Pitcher and N. Owen.


NAYS: 0


ABSENT: 0


There being 5 affirmative votes, the motion carried.


  • Chief Petrey reported to the Board of Trustees that he and part-time officer Randy Wilson attended the Mobile Team 8 meeting held at Heartland Community College. Chief Petrey reported that this service will cost $75.00 per officer per year.

Acting President John Owen moved, seconded by Trustee Pitcher to approve Mobile Team 8 services at a cost of $75.00 an officer per year.


On roll call the vote was:


AYES: 5 Acting President John Owen, Trustees Pitcher, Smith, Bridgewater and N. Owen.


NAYS: 0


ABSENT: 0


There being 5 affirmative votes, the motion carried.


•III.                      NEW BUSINESS:


  • Acting President John Owen, Clerk Phillips and Trustee Pitcher will be working on the census.


Acting President John Owen moved, seconded by Trustee Bridgewater to approve John Grimes contract for the 2013 audit not to exceed $4,175.00.


On roll call the vote was:


AYES: 5- Acting President John Owen, Trustees Pitcher, Bridgewater, Smith and N. Owen.


NAYS: 0


ABSENT: 0


There being 5 affirmative votes, the motion carried.


ADJOURMENT:


There being no more business to discuss, Acting President John Owen moved, seconded by Trustee Pitcher, to adjourn at 9:21 PM.

ALL IN FAVOR

Prepared by:   Megan Phillips, Village Clerk/Collector