Village of Stanford

08/16/12 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774


PRESIDENT AND BOARD OF TRUSTEES

THURSDAY, August 16, 2012

REGULAR SCHEDULED MEETING OF THE BOARD OF TRUSTEES


Minutes of the Regular Scheduled Meeting of the Acting President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

ROLL CALL:


Present:  5 - Acting President John Owen, Trustees Jeremiah Pitcher, Homer Smith, and Nydra Owen

Absent: 1 Jim Bridgewater

Also Present: Attorney Mark McGrath and Ed Petrey

APPROVAL OF CONSENT AGENDA:


Trustee John Owen moved, seconded by Trustee Pitcher, to approve the consent agenda.

On roll call the vote was:

AYES: 4 - Acting President John Owen, Trustees Pitcher, N. Owen, and Smith.

NAYS: 0

ABSENT: 1 Bridgewater

There being 4 affirmative votes, the motion carried.


APPOINTMENTS OF POLICE CHIEF:


Acting President John Owen moved, seconded by Trustee Nydra Owen to appointment   of Lawrence E. Petrey II to the position of Police Chief to expire April 30th, 2013.

On the roll call the vote was:

AYES: 4 Acting President John Owen, Trustees Pitcher, N. Owen, and Smith.

NAYS: 0

ABSENT: 1 Bridgewater

There being 4 affirmative votes, the motion carried.


V:        COMMITTEE REPORTS:


•A.                 Streets:

Trustee Smith reported the following to the Board:

  • Trustee Smith reported that he visited McLean County Highway Department to check on grants that may be available for street signs. Trustee Smith was told that the last grant the Village received for signs was a one-time only grant. Trustee Smith reported that the speed limit signs must be compliant by 2013. The street limit signs must be compliant by 2018. Trustee Smith would like to see a separate entry in QuickBooks and the Appropriations Ordinance for street signs.
  • Trustee Smith with Acting President Owen has been looking at the areas where the school bus stop is to see what damages they are causing to our roads. Trustee Smith and Acting President Owen are still checking if the school busses are exempt.
  • Trustee reported that the street patch and fix has been completed for this year.
  • Trustee Smith is concerned about the future of the streets. Trustee Smith would like to see the streets getting taken care of better. Trustee Smith suggested that may be more funds to be held into MFT. Trustee Smith will work with Mike Boitnott to come up with a plan to better maintain the streets.
  • B. Drainage:

Trustee Pitcher reported the following to the Board:


  • Trustee Pitcher reported that the 2012 IDCEO grant guidelines still have not been released.
  • Trustee Pitcher had no other problems to report.

•C.                 Water:

Trustee Nydra Owen reported the following to the Board:

  • Trustee Nydra Owen reported that the water tower cleaning was completed on 08-08.
  • Trustee Nydra Owen would like to table the Tonka service agreement, internal water tower cleaning, and red water pit issues until next regular meeting.

                       

•D.                Health/Beautification/Welfare:

Acting President John Owen reported the following to the Board:

  • Acting President John Owen discussed with the Board of Trustees adopting the referendum 06-12 refuse and recycling. Attorney McGrath recommended that this referendum not be adopted at this time due to mis-wording in the agenda. This matter is tabled until the August 20th special meeting.

•E.                 Community Development:

 Trustee Bridgewater was absent.


•F.                  Police:

Acting President John Owen reported the following to the board:

  • Acting President John Owen stated that will be working with Police Chief Petrey on the nuisance properties.


•G.                 Legal:

Attorney Mark McGrath reported the following:

  • Attorney Mark McGrath reported to the Board of Trustees that there was no new information available for the listed nuisance properties.
  • Attorney Mark McGrath discussed with the Board the proposed settlement in class action lawsuit regarding the sale of municipal derivatives by Wells Fargo and other companies. Attorney McGrath recommended that the Board don't opt out of this settlement. Attorney McGrath is not sure what is this is regarding, but believes this may be in connection with bonds at Commerce Bank. The bonds are in connection with the past refinancing of the water plant.

I:  NEW BUSINESS:


  • Acting President John Owen and the Board of Trustee discussed the Stanford Post Office. The USPS has released a timetable of events that will be taking place in the next couple of months that will impact Post Offices that are slated to potentially become 2-4 or 6 hour offices. USPS says potentially, only because they will be conducting surveys with residents to determine the community interest in choosing one of four options for future mail service.

Option 1- ENGAGE a local establishment within the community and establish a Village Post Office to increase hours of operation.

Option 2-MAINTAIN the Post office with reduced retail window service hours commensurate to customer need.

Option 3-DELIVER service using either rural carriers or highway contract routes; discontinue the Post Office.

Option 4-MERGE with nearby Post Office and provide service from that location; discontinue the Post Office.

           

            Acting President John Owen and the Board of Trustees would like to inform the residents of the community about the possible change in the Post Office and the importance of filling out the surveys.


  • Acting President John Owen would like to table the new computer software, additional training of Clerk Phillips, and the QuickBooks classes until the special meeting on August 20th.

ADJOURMENT:


There being no more business to discuss, Acting President John Owen moved, seconded by Trustee Pitcher, to adjourn at 8:37 PM.

ALL IN FAVOR

Prepared by:   Megan Phillips, Village Clerk/Collector